Release Notes

V.3.8, Aug 29, 2023

>>Workflows: we’re excited to introduce the latest phase of Workflows, which incorporates numerous improvements and introduces the much-anticipated capability for multiple approvals ! 

With this update, tasks can now be seamlessly routed for approvals directly within the workflow and this can be done multiple times as needed. To enhance consistency, new business rules have been applied, ensuring a smooth and efficient flow. This update also introduces automated Approvals through the Workflow settings page. You now have the option to request approvals from specific teams/projects, or individual users, providing greater customization. Additionally, we have made it even more convenient by enabling approvals to be requested directly from the task sidebar also. Simply click on the approvals icon, assign it to the relevant team/project, or user using the task assignment dropdowns, offering even more convenience and flexibility. 

Any Approvals that are added through the Workflow designer page or the task sidebar will be visible in the external flow element grid of the task sidebar as well. This ensures that all Approvals are conveniently displayed and accessible, regardless of the method used to add them.  

>>Collab Central: Discover the essence of Collab Central where organizational administrators wield the power to share critical content, embracing news, announcements, and an array of updates, meticulously designed to immerse all organization users in seamless awareness. Only administrators will have the ability to post the information for the organization users. Consequently, users will have the capability to observe updates exclusively from administrators. Through Collab Central, users will be able to swiftly adopt flows to address recurring challenges. You can also create new tasks without needing to navigate to a different part of the platform.

>>Task sidebar: With the refined layout of task breadcrumbs in the task sidebar, you can now seamlessly grasp the journey of each task. This innovative display illuminates the precise user from the previous team who forwarded the task, accompanied by the date of the handover to the current team. For a comprehensive overview, the entire route can be accessed via the icon at the top of the task sidebar.  icon

>>Comments in the task sidebar:  introducing a fantastic addition to the commenting feature in the task sidebar! Allowing users to tag all in the comments box of the task sidebar will likely streamline communication and collaboration within the platform. The @all feature can be especially beneficial when you want to make sure that everyone involved in a task is aware of a specific comment or update. Rather than individually tagging each user, which can be time-consuming, the ability to tag all will save time and effort, making it easier to maintain effective communication among team members. 

V.3.7, Jul 26, 2023

>>Workspace: we’re excited to introduce a new enhancement for workspace owners: The Workspace Grid. This centralized hub provides a comprehensive view of work tasks across your entire workspace, allowing for better organization and control. With the Workspace Grid, you can easily manage and edit tasks directly, eliminating the need to navigate through individual teams. Additionally, scrum masters will benefit from the ability to create and access unlimited workspace filters, tailored to their specific needs. These filters can be utilized for daily calls and provide a convenient way to view the entire tasks in the Workspace grid.

>>Task Sidebar: with the enhanced design of the task breadcrumbs in the task sidebar you can now easily visualize the task route. These breadcrumbs provide a clear and intuitive representation of the task path, allowing you to have a comprehensive overview of their progress and navigate through tasks with ease. Tasks which have approval as a part of the workflow are indicated by the approval icons. For any task which has an extended route, only three teams from the route are shown. The complete route can be accessed from the top of the task sidebar using the breadcrumb icon, highlighted in the below image:

>>Sharing of a Workflow: Introducing a seamless task creation experience! With this new feature, you no longer have to manually select various dropdown options to choose a workflow when creating a task. Instead, you can simply copy and share the selected workflow link with other teams and project members. When you paste the link in a new browser window, the appropriate team and workflow will be automatically populated, ensuring a convenient and efficient user experience. The Workflow link can be easily copied from the Workflow panel located in the team settings sidebar:

>>Another update regarding Drutas organization users without access to any team have now been given privileged access, allowing them to operate as regular users fostering collaboration and seamless workflow management. 

>>Finally, don’t miss out on exploring the blog section of the Drutas website to stay updated with the latest content. Stay informed and make the most of your Drutas experience!

V.3.6, Jun 20, 2023

>>Workflows: we’re excited to announce the second phase of Workflows, which enables you to configure the automatic movement of tasks between teams based on your defined flow elements. With this enhancement, tasks can be created easily with desired default values and requirements. It also allows for seamless and automatic transfer of tasks as per your specified workflow design. Including external flow elements is optional but can be helpful in automating task transitions between teams & projects.

To manage flow elements, simply visit the Workflow settings page and locate the section on the right-hand side. From there, you can add, edit, or delete flow elements and provide instructions for each task. Creating tasks using these workflows has been made easier than ever before.

The flow elements come into action once the initial task is marked as “Complete and Forward” users. This ensures a smooth progression through the defined flow within the workflow. Additionally, the task sidebar offers increased flexibility in establishing automatic task transfer routes. Even if you have already set up a predefined route using the Workflow settings, you can edit or create additional routes to manage task progress and involve more teams or users in the workflow.

Workflows now allow users to create tasks for different teams/projects using shared workflows. You can access these shared workflows through the appropriate assignment dropdown selection, enabling you to assign tasks to the desired workflow.

>>Stage Visibility: Introducing the Skipped Stages feature! In some cases, certain tasks do not need to go through all the stages defined in a team’s workflow. With the stage visibility feature, you have the flexibility to skip specific stages. This can be done both from the workflow settings page and directly from the task sidebar for individual tasks.

To skip a stage, navigate to the Workflow elements panel, hover over the stage name, an eye icon will appear. Clicking on the eye icon enables skipping of that stage, excluding it from the team’s workflow. When a stage is skipped, the default assignee name for that stage will be removed. And this stage will not be shown in the stages dropdown in the task sidebar. If you wish to include the stage again in the workflow, simply click the eye icon once more.

We hope these improvements enhance your work management experience and make your workflows more efficient and flexible. Try out the new features in version 3.6 and let us know your feedback!

V.3.5, May 02, 2023

>>Workflows: New feature of workflow to help automation of task creation has been introduced. Users can take advantage of this feature, which enables the automatic enforcement of specific rules for a particular type of task in a team. Depending on your preference, you have the option to create an unlimited amount of workflows within a team which can be distinguished based on domain types, required fields, and the desired flow for a task. You can choose to edit the settings of any Workflow at any time. Workflow are being introduced in two phases, phase one has now been implemented.

Phase I: Includes automation of settings for followers, tags, descriptions, file attachments, priority, due dates, subtasks and child tasks and mode of transfer of tasks between projects. We can also assign task icons in workflow which allow easy identification and sorting. In addition task panel visibility can also be set while setting up the workflow. The feature enables the users to control the visibility of the task sidebar panel if they are not necessary in context of a particular workflow. Panel visibility can also be controlled at a later stage directly for the task sidebar also.

Phase II: Entails the automatic movement of tasks between teams as per flow elements of the workflow. Implementation of business rules for skipping stages and inclusion of approvals in workflows.

To edit or create new workflows, users can navigate to the workflow panel within the Team settings page. A default Workflow will be assigned to a Team for all users, which will be in a closed state, and accessible to both Team members and members of the workspace, as the default for creating tasks. 

Workflow can have privacy which has been categorized as Shared. Available to all users of the company, indicated by blue icons. Closed (limited to the workspace members), or Restricted which are private to the team/project indicated with red color icons. Users have the option to modify the workflow visibility at the team level. 

(For more information – Automation using Workflows)

>> Themes: Dark theme has been introduced to improve the user experience. Users can easily switch between the dark and light themes by clicking on the theme icon located in the top right corner of the home screen

>> Workspaces: Workspaces are containers for different teams/projects under an organization, which can have multiple workspaces which function independently. Erstwhile teams have been re-designated as Workspaces with enhanced functionality. Workspaces do not have visibility into each other’s teams or tasks but can effectively cooperate by sending tasks to each other.

(For more information – Workspaces).

>> Renaming of Projects: Erstwhile Projects are now available with flexible naming options. The admin can modify the name of the functional units as per requirement through the Admin console page. The default label assigned to a project is “Teams”.

>> Task Owner: The task creator has been designated as the owner of the task. Owners always have access to the task created by them. Options have also been provided to transfer ownership using the Pass On option. 

>> Enhancement in Delegate and Pass On Tasks: Tasks created in delegate mode will always return to the originating users or project in case they have external return elements. Tasks which are delegated are automatically placed in a virtual stage “Delegated” once they move out of the originating project. Pass on tasks are non-returnable by nature however once a task is Passed-On it is non-actionable unless the task is accepted by the receiver. This is followed by a change in the task ownership (if passed on by the task owner). Once accepted Passed-on task once accepted, behaves as a normal task, without any pass-on icon. There are changes to the icons in Grid and Task Sidebar. However, the task sent as a passed-on task stays in a user’s grid till it’s accepted by another user of the project. Once accepted, the task disappears from the grid of the user who has sent the task.

V.3.4, Feb 18, 2023

>> Task Breadcrumbs: The design of the Task Navigation Tool that displays the current location of the Task in relation to the User access permissions has been updated. The labels have been transformed into a series of clickable links that enable users to comprehend the present location of the task. The label displayed in a dark blue color indicates the current task location, while a line underneath the label will indicate the User’s present position.

>> Active Collaborators: The latest update on the application’s task enables users to access the application’s data in real time without any perceivable delay or buffering. Additionally, users can view the active users working on a task when it is opened by them. However, if a user has logged off unexpectedly, collapsed the task sidebar, or closed the application tab, they will not be visible to the other users. This feature helps by keeping users informed about the information that has been modified in the task by others.

>> Application features enhancement

• Task link shared with a user: If a user who is logged out of the application, they will need to log in first in order to access the task link.
• System Stream: A design update has been applied to the Team Owners stream distribution list in the application, allowing users to view all projects in the form of a list while sharing the stream.

V.3.3, Jan 05, 2023

>> Active Collaborators: The Real Time tracking feature allows users to see which other collaborators are currently working on the same task. Their profile pictures and names are displayed on the top right side of the task sidebar for reference. This allows team members to stay updated on the progress of their colleagues and collaborate more effectively.

>> Team owners: can now share important announcements and messages with all team members through the Stream Broadcast feature. These message streams can be related to sharing information on project sprint plans, product releases, or any other important updates. The streams will be displayed either on the personal or project dashboards of all team members, allowing them to stay informed about the latest developments within their team. Team members can share feedback through emoji reactions, allowing for quick and easy communication. This feature helps to keep team members informed and engaged, while facilitating better collaboration and communication within the team.

>> Recurring Task: is a valuable feature in project management, allowing users to set up tasks to repeat regularly. This saves time and effort in the longer run. Tasks can now be reset based on the due date or completion date. These changes are reflected once the task is completed or set into the project’s last stage. In due date-based recurrence, the task will be reset according to the predefined calendar due dates, with the additional enhancement to skip the past due dates and reset the task with an upcoming due date only. In the completion date-based recurrence, the task is reset automatically primarily depending on the date on which the task is marked as complete.

V.3.2, Dec 09, 2022

>> Project Privacy: Team/project owners can now restrict access to their project for direct task delegation from other projects and team members within the organization. This will allow the teams to work more independently while limiting their access to others outside their team. Task assignment now has only two options – project and users. The projects and users where the task can be assigned will depend on the types of the privacy settings chosen by the team/project owners. All projects will have three levels of privacy settings i.e. Shared, Closed and Restricted projects. Projects which are Shared will be seen by all other teams/projects and members for direct task delegation. Closed projects will be seen only within the team and by team members. Restricted projects have not access anyone other then project collaborators

>> System Stream: Improvements in UI.

V.3.1, 17 Nov 2022

>> System Stream: Drutas team can now share broadcast messages & announcements with all Users for updates and scheduled downtimes. Streams posted will be presented to the users in their personal dashboard. Users can respond to a stream in a form of emoji reactions. 

>> Team Privacy: We’re in the process of implementing Team and Project privacy. First steps of Team level Sharing with other projects/teams of the organization has been implemented. 

>> To enhance task search capabilities for users, all task assignee will be made followers by default

V3.0, 12 Oct 2022

>> Approvals: A host of features have been activated to make Approvals more user friendly based on your feedback. Assignees can now recommend, reassign or put the approvals on hold. Deletion of Approvals, has also been activated which will allow the approver/recommenders to take a step back in case of a mistake. Notification will be sent to approval initiators and next approval assignee. Task grid and sidebar will reflect different icons for each approval stage.

>> Tasks without Due Dates: Users can now remove the due date of any task, which will allow tasks to remain in the user list without being due. Tasks without a due date can either be put in the archive list or can be referred to as and when required as per user convenience for cloning or as standard actions points.

>> Functionality Enhancement

• My Task – Users own dashboard has been enabled. A user can now add streams within their personal project/my tasks bucket for later reference. The stream will also serve as a place to receive central messages from company, team and project administrators. 
• Project level activity logs- Task IDs at the project level are now hyperlinked which will allow the user to open the specific task from the project level activity log itself. 
• Default tags – Users can now add default tags to the projects from the project settings tab. Any new tasks created from that project will carry the default tags.
• Pinning Tasks – Tasks pinned by the users in their own pending list or within a project can now be dragged and droppable, this will allow users to align the tasks as per their custom priority.
• Enhancement in Comments – Users can stylise text, insert/remove hyperlinks and use bullets when writing the comments under the task sidebar. 

>> Minor Bug fixes 

V2.9, 14 Sep 2022

>> Approvals (Phase-I) – Task level approvals can now be taken on tasks. It allows seeking task level approvals where approvers can review, leave comments and approve or reject the approval request

>> Pinning of Tasks (Phase-I) – Task pinning feature allows a user to pin a task in the Task Grid for “my tasks” and “projects”. Pinned tasks can be sorted as required. This feature allows users to prioritize their work as per their availability

>> Users can now create Linked and Sub-Tasks even when the task is newly created. There is no limit to the number and multiple tasks can be linked and new subtasks can also be added

>> UI improvements

• Auto resizing of description, auto save of description text
• Pop out toolbar for easy creation and editing of hyperlinks

>> Minor bug fixes 

V2.8, 03 Aug 2022

>> Description text pop out feature enabled. It allows easy editing of task description with a full screen writing area and auto save feature.

>> New setting for the default mode of passing tasks between Projects has been enabled at Project level. Project owners can now choose how tasks are transitioned between projects

>> Enhancements in Cloning of tasks

>> Reduced the number of Notifications for all users. These are now set up differently for task assignee and followers

V2.7, 19 July 2022

>> UI Improvement (Project Dashboard Icons).

>> Overall search feature Enhancement.

>> Activity log improvement (Linked and Sub-Task).

>> Nudge features enhancement

V2.6, 01 July 2022

>> Search Functionality enhancement

>> Add Attachment enhancement in a Task

• File Size
• Delete confirmation

>> Comment section enhancement – automatic addition of users as followers on name tagging.

>> Linked Task enhancement

• Drag and Drop functionality
• UI improvements
• Conversion of sub task to child task for better flexibility in Task management

V2.5, 14 Jun 2022

>> Activity log of Project Dashboard to be registered

>> Improvement of Task Sidebar if the user is a part of multiple projects

>> Follower feature enhancement

>> Overall UI improvement