What’s New

V1.9 –  Jun 10, 2025

This release introduces significant enhancements to the User Profile, Team Settings page, and Email Configuration, offering improved usability, clarity, and control across these key areas.

Enhancement: User Profile Settings Pop-up

What’s New
The User Profile layout has been enhanced for improved clarity and navigation, now offering a split-view design and a dedicated Engagement icon to view all teams and associated projects they are involved in.

Profile Layout: Left Side Division Covers

  • Teams: Displays all teams the user is part of, along with the projects under each team.
  • Roles & Access: Indicates the user’s role within each team (e.g., Member, Manager).

Right Side: 

  • User Info Summary: Presents core details like name, email, and active status.
  • Engagement Overview: Offers a visual summary of the user’s time or effort allocation across projects, improving visibility into workload and involvement.

Enhancement:  Email Rule Engine and Email Panel in Tasks

What’s New:

Improved email handling within tasks for better communication and control.

Key Improvements:

  • Collapsible Sidebar:
     Inbox, Spam, Trash, and Mailboxes shown in a sidebar that expands on hover with tooltips and scroll support.

  • In-Task Email Replies:
     Reply to emails directly from the task sidebar with auto-threading.

  • Default Rules:
     Set fallback actions for unmatched emails from Workflow Settings.

  • Hover Actions:
     Flag, Reply, and More Options now appear only on hover with tooltips.

V1.8 –  Jun 03, 2025

This release introduces key enhancements that improve how you manage emails within tasks and how teams configure their settings.

Enhancement: Email Rule Engine and Email Panel in Tasks

What’s New:
 Emails associated with tasks or tickets are now shown in a dedicated Emails panel on the task sidebar. This allows users to directly view and manage emails without leaving the task context.

Key Features:

  • Emails now open in a structured email view panel with full content visibility.
  • Quick actions such as flag, refresh, and search are available for faster management.

Makes email-based workflows more seamless and traceable.

Enhancement: Redesigned Team Settings Page

What’s New:
 The Team Settings page has been redesigned for a cleaner, more intuitive layout—making it easier to manage team details, workflows, and configurations.

Key Improvements:

  • Top summary bar now shows: team name, code, workspace, member count, and assigned workflows.

  • Left-side panel includes separate views for:
    • Team members (with filters and invite options)
    • Associated workflows
  • Right-side panel allows teams to assign:
    • Business Units
    • Cost Centers
    • Stage configuration

A new Activity Log tab provides an audit trail of recent changes.

 

V1.7 –  May 26, 2025

New feature – Email Rules Engine

Drutas now supports rule-based automation for incoming emails. Users can define custom rules to delete, acknowledge, mark as read, or create tasks based on email content. Rules are executed top-down, with “Trash It” actions taking top priority and stopping further processing. Conflicting actions are automatically restricted, and inactive rules are grayed out and reordered accordingly.

To add email rules, go to the team settings page, enable Email Integration from the feature list on the left, and click ‘Add Rule’ to get started.

Enhancement – Folder Creation in Library

When you add a new folder in a team or personal board’s Library, you’ll now see a popup to name it. The name field is pre-selected and ready to type, so you can quickly give folders a name. Plus, folder creation is now tracked in the Activity Log for admins.

 

V1.6 –  May 15, 2025 

Enhancement – Team Settings Sidebar

A new feature in the Team Settings sidebar helps you smoothly remove someone from the team. If you’re a manager, click the × icon to remove a Collaborator or Manager. Before removal, you’ll be asked to transfer any open tasks to another team member. This ensures tasks aren’t left unassigned and work stays on track.

Enhancement – Description Changes

Right-click functionality has been enabled across all Descriptions in Personal, Team, and Workspace Canvas, Task sidebar as well as Library Dox. Users can now access options such as Cut, Copy, Paste, Smart Chips, and Add Task Links via right-click. For descriptions with tables, new table operations are available—users can insert rows/columns (below or to the right) and move rows up or down as needed.

Enhancement – API Integration 

We’ve enhanced our API integration to better support external clients. Two new services have been added: Create Task and Get Task Details. These allow external systems to create tasks and retrieve task status directly using an API key.

With these additions, clients can now seamlessly interact with Drutas through standard APIs—enabling task actions to be triggered automatically from their own systems, without manual intervention.

V1.5-  May 01, 2025

Enhancement : Streams

Admins can now share organization-wide updates using the new Stream feature in the Admin Console. Just click the top-right icon, go to Stream, and hit Add Stream to post announcements, create tasks, or set reminders. Choose your audience, add content, and publish or save as a draft.

All published streams appear in the Streams section of users’ Personal Boards.

Enhancement : Set Reminders from Task Comments 

Users can now create reminders directly from the Comments section within a task’s sidebar. To utilize this feature, open a task, click the Comments icon on the left panel, post a comment, then click the three-dot menu next to the comment and select “Remind Me.” From there, choose one of the preset options or set a custom date and time.

An in-app notification will be triggered at the scheduled time, helping you stay on top of important updates and follow-ups with ease.

Enhancement : Default Workflow in Personal Board

We’ve made a small change to help keep your Personal Board organized—your Default Workflow is now set and can’t be changed. You can still create new workflows, but the “Make Default” option is turned off. This update helps everything stay consistent and easy to manage.

Enhancement : Custom Chips

Users can now add two new types of custom chips—Date and Number—in Workflow Settings. These additions expand the customization options, bringing the total available custom chip types to four: Dropdown, Textbox, Date, and Number.

These custom fields, added via the Workflow Settings page, will appear under the task description for tasks created using that workflow. To configure custom chips, go to a team’s Settings, select a Workflow, then click Custom Fields from the Workflow Features list. Use the New icon to add dropdowns, textboxes, dates, or number fields as needed.

Enhancement : Task Breadcrumbs

We’ve enhanced the task breadcrumbs and renamed it to Task Route, now visible at the top of the task sidebar when a task is created. Positioned just above the Task ID, the Task Route displays the full flow path of the task. Clicking on it reveals the complete route, highlighting the task’s current stage. Additionally, the last stage in the route is marked with a flag, providing clear visibility into the task’s progress.

Enhancement : Document Library Search

We’ve added an improved search feature to the Document Library, making it easier to find what you need within any Dox. Just open a Dox and press Ctrl + F to quickly jump to specific content. This works across both Personal and Team boards, helping you access information faster and with less hassle.

V1.4 – Apr 15, 2025

New Feature – API Based Task creation: External clients can now seamlessly create tasks in Drutas through our public API. This allows integration with third-party tools or internal systems, enabling automatic task creation based on external triggers and workflow IDs. It streamlines processes, reduces manual input, and enhances overall productivity for teams using Drutas.

New Feature – Task Escalation: The Task Escalation feature ensures timely resolution of overdue tasks by automatically routing them to a designated user or team once the due date has lapsed. This transfer is not a reassignment but a proactive escalation to ensure accountability and follow-up. 

To enable it, select the relevant Workflow from the team settings page and turn on Task Escalation in the Workflow features list. You can specify who should receive the escalated task and who should be notified. The feature activates when a task is created using the configured Workflow, helping teams avoid delays and maintain smooth task management.

Enhancement in the Personal/Team Library: A default folder named Task Assets has been added to both Personal Board and Team Libraries. This folder automatically captures all attachments from tasks, as well as any files added through the workflow settings page, providing a centralized and organized space for managing task/workflow related attachments. To view this folder, navigate to your Personal Board or a specific Team, click on the Library feature, and you will find the Task Assets folder readily available.

Enhancement – Teams & Workspace Common Page UI: The Teams and Workspace common pages now feature an enhanced card-based layout for improved visibility and navigation. Accessible via the left sidebar icons, these pages display all teams and workspaces you’re part of in a clear, organized format.

Team cards offer quick access to key features like Grid, Library, Email, Canvas, Pivots, Streams, and Analytics, along with an Engagement section to view or edit your project allocations.

Workspace cards provide a brief overview of the teams within them and the number of members in each workspace. For workspace owners, they also include links to the Grid, Stream, Canvas, and Settings pages. This update streamlines navigation and enhances productivity by keeping important functions just a click away.

Enhancement – Favorites on Hover: the enhanced Favorites feature offers a quicker way to access your most-used tasks, teams, and workspaces. It streamlines navigation and boosts productivity by keeping key items just a hover away.

  • Tasks: Open a task, click the task settings icon, and select ‘Add Favorite’. Once marked, the task will appear under the Task icon on the left sidebar for quick access.
  • Teams: From the Teams common page (accessible via the Teams icon on the left sidebar), search or browse a team, open its settings using the grid, and click ‘Add Favorite’. Favorited teams will appear under the Teams icon with quick access to key features on hover.
  • Workspaces: From the Workspace common page (via the Workspace icon on the left sidebar), search or browse a workspace, open its settings using the grid, and click the ‘Add Favorite’ icon on the right side of the settings sidebar.

To remove a favorite, hover over the respective task, team, or workspace icon, then hover over the star icon next to the specific item and click it to unmark it as a favorite.

Enhancement: Redesigning of Personal Email Inboxes: The new email inbox feature makes managing emails easier for personal workflows. To access it, select the Task/Personal icon, go to Apps, and click on Email. Incoming emails are now automatically sorted by personal workflow. Users can filter their view by choosing which workflows to see, helping them stay organized and focused on relevant emails.

V1.3 – Mar 21, 2025

Enhancement: Redesigning of Project/Personal Email Inboxes: The new email inbox feature makes managing emails easier for personal and team workflows. To access it, select the Personal Team/Project icon, go to Apps, and click on Email. Incoming emails are now automatically sorted by workflow. Users can filter their view by choosing which workflows to see, helping them stay organized and focused on relevant emails.

Enhancement: Document Library: The new Document Library design makes managing files and folders easier. Users can switch between grid and list views for better navigation. Right-clicking on a folder lets you copy, rename, favorite, or delete it. Right-clicking on a document lets you view, copy, rename, favorite, or delete it, making document management more efficient.

Enhancement: System Streams: The Streams view in personal boards is now clearer. Streams from Workspace Owners, Team Owners, and Super Admins have colored labels for easy identification. There are now two views at the Team and Workspace levels: Published (for live streams) and Draft (for streams you can edit before posting). A “Read More” button shows more content, and users can react to streams with emojis.

Enhancement: Admin Console Updates

Manage Projects/Teams: A new Manage Projects/Teams page has been added to the admin console. Admins can now view all projects they are part of under this page and access an edit icon to modify team or project settings as needed. This page also displays the associated Workspace, workflow, number of members, tasks, and emails received through team workflows. 

User Activity Log: The Manage Users page now includes an activity log for each user. Admins can search for a user, click the three dots, select Edit Profile Settings, and access the Activity Log icon at the top right of the pop-up.

Directory Management: Admins can now control the visibility of the Directory icon from the Manage Organization page. It is listed under Organization Features on the left side, with a toggle option available on the far right.

Enhancement: Custom Chips/Variables in the Workflow: Creating dropdowns in the Workflow Settings page is now easier. Five default options—Business Units, Cost Centers, Departments, Job Roles, and Office Locations—can be added to workflows for task creation. These options can be used as Reusable Chips (multiple uses) or Smart Chips (one-time use in a task). To add a dropdown, go to Preset under Variables, select a Workflow in Team Settings, and choose Custom Chips from the Workflow Features list. You can then modify the dropdown options by clicking the dropdown arrow and using the Add button.

Enhancement: Task sidebar dropdown enhancements: The task sidebar dropdown now includes two new labels: Recent and Others. Under the Recent label, the last five selections made by the user and team will be displayed for quick access. The Others label will show the standard options, including team, project, and user selections.

V1.2 – Feb 28, 2025

New Feature: Spam Control:

Users now have the ability to manage spam emails directly within the app’s email module. All your incoming emails will appear under the Email feature, which you can access by going to the Team Grid and clicking on Open Apps. You can easily mark emails as spam, which will move them to the Spam folder. From there, they will be automatically moved to the Trash folder and deleted after 30 days.

Enhancements – Document Library: 

The Enhanced Document Library makes managing files and folders easier for teams. When you create a document in the app, it’s called a dox. To start a new dox, simply click the ‘Add Dox’ button in the left-side menu. You can also track changes by saving and restoring previous versions of your dox. When creating dox within projects or teams, access permissions are automatically set to ensure the right people can view or edit them. If a dox is deleted, it goes to the trash, where it can be restored or permanently removed after a set retention period (e.g., 30 days). The system also allows you to search within your current folder for quick access to your dox, and multiple users can collaborate in real-time on the same dox, improving teamwork and efficiency.

Enhancements – UI: We’ve made several UI improvements to enhance functionality across various features, including Team Hub, My Board, Team Board, and My Resources. These features are now accessible directly from the Open Apps icon at the top left of the application. Additionally, the app icons dynamically adjust to display relevant features based on whether you are in your Personal Board, a Team, or Workspaces.

Enhancement – Reminder Page: The Reminders Common Page now includes a Reference column for Past, Due, and Future reminders. This column contains a blue hyperlink displaying the Task ID and task name for each reminder. Clicking the reference link will open the task sidebar, making it easier to access task details directly. This ensures a more seamless navigation experience by directly linking reminders to their respective tasks

Enhancement : Recurrence settings Pop-Up: The Recurrence settings pop-up UI has been enhanced. After saving a recurrence, users can now scroll within the pop-up to edit or delete it. To set up a recurrence, open an existing task, click “Show More” to expand the task assignment details, then click the recurrence icon to configure the recurrence pattern and repeat mode.

Enhancement – Pivot: We’ve enhanced the Pivot feature by adding a new grouping option. Users can now group tasks by priority, stages, or workflow. Additionally, the “Workflow” option is now available in the “Sort By” settings within the Pivot view. To check the Pivots in a team, go to a team and click the Open Apps icon located at the top left of the screen.

V1.1 – Jan 31, 2025

Exporting grid as a Task: Users can now export the entire team or personal board grid as a task. Other formats like Excel, PDF and CSV are also available. When exporting the grid as a task, a new task is automatically created and assigned to the user. To do this, click the team settings icon, select ‘Export,’ and choose the ‘Export as Task’ option.

User Directory: A User Directory feature allows users to find colleagues across different search parameters within the organization. You can filter results by job role, team, department and location for more precise searches. To access it, open the application, click the organization logo on the left side of the landing page, and use the filter icon on the right hand side of the page to refine your search.

Enhancement in the Reminders: Users can now create non-task reminders for personal day-to-day alerts with in-app notifications. To add a reminder, click the dropdown of the multi-function button in the ‘Add Task’ option (top right of the application) or go to the Reminders page. This will open a reminder pop-up where you can select ‘Add Reminder,’ enter a title, set the date and time, and hit Save to receive notifications.

Enhancement in the Task Assignment Dropdown: The task dropdown has been refined, reducing the options from four to two for simplified usage. First dropdown: allows you to select projects/teams or users. Team names appear at top, while users are listed at the bottom, you can also switch between the project/team and user buttons for quicker results. The second dropdown: lets you select a Workflow or a User if a Project/Team was chosen in the first dropdown, or only Workflows if a User was selected in the first dropdown.

AI Driven Summary Emails: The email integration feature now includes an “Enable AI-Driven Email Summary” checkbox in workflow settings page. This option gives a summary of the actions to be taken upon incoming emails. Users can modify the system prompt as per their requirement. By default the AI summary is done under the following headings:

  • Summary: A brief overview.
  • Priority: High, Medium, or Low.
  • Action Points: Required tasks for the recipient.
  • Spam Detection: Flags potential spam.

To enable this option, go to Team Settings > Workflow > Email Integration feature from the left side of the page, enable “Create Task for Each Email Received,” and then enable “AI-Driven Email Summary. This enhancement helps users quickly assess and manage incoming workflow emails.

V5.12 – Jan 17, 2025

Landing Page, enhancements: The landing page header bar UI has been upgraded for a more intuitive experience. Buttons with three options—Board, Interactions and Library are directly accessible:

  • Board: Displays tasks in a list view (by default), with Analytics and Engagement views also available based on selected filters.
  • Interactions: Includes three views – Emails which lists the incoming workflow emails, Stream for team messages, and Canvas for goals and team SOP.
  • Library: Provides Cloud access where users can add and manage files. This feature is still under development. 

This enhancement improves navigation and tracking.

Collaborative Service: The description box in the task sidebar now includes advanced features to enhance collaboration. Users can save multiple versions of the description, as well as restore or rename them. The version history is accessible via the dropdown menu at the top of the description title. Furthermore, multiple users can edit the description collaboratively in real time, with the ability to see the users currently active on the document.

Document Library: In this sprint we’ve introduced a cloud drive feature, designed to give you seamless control over your files and folders within the application. Users can store, organize, and manage documents with ease.

To access your cloud drive library click the task icon on the left side menu and switch to the cloud icon, or simply use the left side menu icon for quick access. Stay organized and productive with our intuitive cloud drive solution. This feature is still under development.

Minor UI enhancements:

We’ve implemented several UI improvements to enhance the functionality across various features, including My Canvas, Team Connect, Workspace Connect, and the Description Field in the Admin side. The Stream UI has been upgraded, with the ‘Add Filter’ icon now redesigned and placed inside the filter dropdown. 

The revamped Workflow settings page now displays the creator’s name and picture at the top left, with info icons and toggles added for features like task details, tags, and followers:

The Workflow settings page now features an improved UI for adding custom variables. A new button on the right allows users to add variables, with the total count displayed under the variables heading on the left. These custom variables can now be referred to in the description template which will allow any task created using that template to be created with these pre- populated variables. 

Users are requested to update their profiles by adding their job roles, departments and manager’s name from dropdown menus. To make updates, click the profile icon located at the top right of the application.